Introductory Part
Stating Objectives
“Our objective today is…”
“I’ve called this meeting to look at the question of…”
“We’re here today to hear about plans for…”
“Our objective is to discuss different ideas…”
“What we want to do today is to reach a decision on…”
“Our aim is to…”
“The purpose of this meeting is to…”
Deciding on the Sequence / Order of Process
“I suggest we go around the table first.”
“I’d like to hear what you all think before we make a decision.”
Clarifying the Sequence / Order of Process
“As you’ll see from the agenda…”
“Have you all seen a copy of the agenda?”
“I suggest we take this item first/next/last.”
“There are ___ items on the agenda.”
“I suggest we follow the agenda.”
“Is there any other business?”
Time Estimated
“I would like to finish by ____ o’clock.”
“This should take about ____ hours.”
“The meeting should finish by ____.”
“We’re short of time, so can I ask you to be brief?”
“Can we keep each item to 10 minutes?”
Assigning Roles
“____, could you take the minutes?”
“____ will be taking the minutes.”
“____ has kindly agreed to give us a report on…”
“____ is going to take us through ____.”
“____, I wonder if you’d like to tell us something about____?”
Opinions
Asking for Opinions“What do you think, ____?”
“____, what are your thoughts about this?”
“____, what is your opinion about this?”
“Could we hear from ____?”
“Any comments?”
Expressing Opinions
“It seems to me…”
“I tend to think…”
“In my view…”
“We think / feel / believe…”
“There’s no alternative to…”
“It’s obvious that…”
“Clearly…”
“Obviously…”
“In my opinion…”
Giving Comments on Opinions
“That’s very interesting.”
“I’m sure we’d all agree with that.”
“That’s a very good point.”
“That’s an important point.”
When You are not Clear of What He/She Said
“I don’t see what you’re getting at.”
“I’m not sure what you mean.”
“I’m not sure what you’re saying.”
Interruptions
Stopping Someone from Interrupting (as a chairperson)“Just a moment, __. I’ll come back to you when ____ has finished.”
“We can’t all speak all at once, ___, you were saying?”
“Please, let ____ finish.”
When You Want to Interrupt
“Excuse me, may I interrupt?”
“Just a moment…”
“Sorry to interrupt, but…”
“Can I just comment on that?”
“Exactly! And can I just add that…”
“I’d like to point out…”
“Can I add something about…?”
“I’d like to develop one point that was mentioned by…”
Stopping Someone from Interrupting (as you speak)
“May I just finish?”
“If I could just finish…”
“No, just one minute…”
“I haven’t finished what I was saying.”
“Sorry, please let me finish.”
“Can we leave that to another discussion?”
“That’s not really relevant at this stage…”
Giving Comments
“Yes, that’s interesting.”
“That’s a good point.”
“I see what you mean.”
“You’re right.
Emphasizing
“Let me emphasize…”
“I’d like to point out…”
“Can I just draw your attention to…”
Clarification
Asking Again for Clarification“Could you be more specific?”
“Can you explain that?”
“What do you mean by…?”
“I’d like to clarify one thing.”
Explaining Again for Clarification
“This means…”
“What I mean is…”
“What I want to say is…”
“To explain this in more detail…”
Making Sure If Understood
“OK, is that clear?”
“Do you all see what I’m getting at?”
“So, I hope everything is clear.”
“Is that okay?”
Closing
Summarizing“I think we should end there. Just to summarize…”
“Before we close, I should summarize the main points.”
“We discussed ____ items.”
“So, our first/second objective was to…”
“To sum up, we have decided to…”
“Shall I just go over the main points?”
“So, to sum up…”
“We’ve covered everything,
so I’d like to go over the decisions we’ve taken…”
“So, to conclude… we’ve agreed…”
Making Sure of What Has Been Discussed
“We’ll contact…”
“____ will…”
“We’ve got to…”
“We need to look at…”
As You Finish Meetings
“Thank you for your contributions.”
“OK, we can finish here.”
“Let’s call it a day, then.” (informal)
“I declare this meeting closed.”
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